UJS Accountants

Terms & Conditions

Effective date: 1 January 2026

Last updated: 1 January 2026

1. Introduction

These Terms and Conditions ("Terms") govern your access to and use of the website www.ujs.co.za (the "Website") operated by UJS Accountants (Pty) Ltd ("we", "us", "our"), and set out the basis on which we provide our professional services.

By accessing or using the Website, or by engaging us to provide services, you agree to be bound by these Terms. If you do not agree, please do not use the Website or engage our services.

2. About us

UJS Accountants (Pty) Ltd is a South African accounting, bookkeeping, tax compliance and payroll services firm.

Registration number: 2025/404523/07
Address: PostNet Suite 555, Private Bag X10, Elardus Park, 0047
Email: info@ujs.co.za

3. Use of the Website

You may use the Website for lawful, personal and business purposes only. You agree not to:

  • Use the Website in a manner that breaches any applicable law or regulation
  • Attempt to gain unauthorised access to the Website, its server, or any related systems
  • Introduce any virus, malware, or other malicious code
  • Interfere with or disrupt the Website's operation
  • Use any automated means (including scrapers, bots, or spiders) to access or extract content from the Website
  • Use the Website in any way that could damage, disable, or impair its functioning or another user's enjoyment of it

We reserve the right to restrict access to the Website at our discretion, without notice.

4. Intellectual property

All content on the Website — including text, graphics, logos, layouts, designs, and software — is owned by or licensed to UJS Accountants (Pty) Ltd and is protected by South African and international copyright and intellectual property laws.

You may view, download, and print content from the Website for your personal, non-commercial use only. You may not reproduce, modify, distribute, republish, or commercially exploit any content without our prior written consent.

The UJS Accountants name and logo are our trade marks and may not be used without our prior written permission.

5. Our services

We provide professional services that may include, without limitation:

  • Bookkeeping and accounting record-keeping
  • Tax compliance, including the preparation and submission of returns to SARS
  • VAT, PAYE, UIF, and SDL submissions
  • Payroll processing
  • Statutory submissions and filings with the CIPC and other regulatory bodies
  • Tax and business structuring advice, in our professional capacity

The specific services we provide to you will be agreed in a separate written engagement letter or service agreement, which will form part of our contractual relationship together with these Terms.

6. Nature of our advice

Where we provide tax or business structuring advice, such advice:

  • Is provided in good faith based on the information you supply to us, prevailing legislation, and our professional judgement at the time
  • Is specific to your individual circumstances and should not be relied upon by any third party
  • May be affected by changes in legislation, regulations, SARS practice, or your own circumstances after the advice is given
  • Should be verified by you with your own advisors and, where appropriate, confirmed with the relevant regulatory authority (such as SARS) before implementation
  • Does not constitute a guarantee of any particular outcome, refund, or tax position

You remain responsible for the decisions you take based on our advice.

7. No financial or investment advice

We are nota registered financial services provider in terms of the Financial Advisory and Intermediary Services Act, 37 of 2002 ("FAIS"). Nothing on this Website or in our communications constitutes financial, investment, securities, or insurance advice as contemplated by FAIS.

You should consult an authorised financial services provider for advice on investment products, financial planning, or any matter falling within the scope of FAIS.

8. Information you provide to us

To enable us to perform our services, you agree to:

  • Provide complete, accurate, and up-to-date information when requested
  • Provide supporting documentation in a timely manner
  • Notify us promptly of any changes that may affect our services (for example, changes in directors, shareholders, banking details, or business activities)
  • Review and confirm the accuracy of returns, financial statements, and other deliverables prepared by us before they are submitted or published

We are entitled to rely on the information you supply without independent verification, unless we expressly agree otherwise.

You acknowledge that incomplete, inaccurate, or late information may result in penalties, interest, or other adverse consequences (including from SARS or other regulators), and that we will not be liable for such consequences where they arise from the information or instructions you provided.

9. Limitation of liability

To the maximum extent permitted by law:

  • The Website and its content are provided "as is" and "as available", without any warranty of any kind, whether express or implied, including warranties of accuracy, completeness, or fitness for a particular purpose
  • We do not warrant that the Website will be uninterrupted, error-free, or free of viruses or other harmful components
  • We will not be liable for any indirect, incidental, consequential, special, or punitive damages arising from your use of the Website or our services
  • Our total liability arising out of or in connection with our services in any matter shall not exceed the fees paid by you to us in respect of the specific engagement giving rise to the claim, during the 12 months immediately preceding the event that gave rise to the claim
  • We will not be liable for any loss or damage caused by circumstances beyond our reasonable control, including (without limitation) failures of third-party platforms, internet outages, load-shedding, system unavailability of SARS eFiling or CIPC, or changes in legislation or regulatory practice

Nothing in these Terms limits or excludes any liability that cannot be limited or excluded by law.

10. Third-party platforms and links

We use third-party platforms (including Xero, Google Workspace, and Microsoft OneDrive) in the provision of our services. While we select these providers with reasonable care, we do not control them and are not responsible for their availability, performance, or terms of service.

The Website may contain links to third-party websites. We provide such links for convenience only and do not endorse or take responsibility for the content, products, or services of any third-party site.

11. Confidentiality

We treat all client information as confidential and will not disclose it to any third party except:

  • As necessary to provide our services (for example, submissions to SARS, CIPC, or other regulators)
  • To our staff, contractors, or service providers who are bound by confidentiality obligations
  • Where required by law, regulation, or a court of competent jurisdiction
  • With your consent

Our confidentiality obligations survive the termination of any engagement.

12. Privacy

Our processing of your personal information is governed by our Privacy Policy, which forms part of these Terms. By using the Website or engaging our services, you acknowledge and agree to the terms of our Privacy Policy.

13. Fees and payment

Fees for our services will be set out in your engagement letter or separately agreed in writing. Unless otherwise agreed:

  • Invoices are payable within 30 days from the date of invoice
  • We reserve the right to charge interest on overdue amounts at the prescribed rate in terms of the Prescribed Rate of Interest Act, 55 of 1975
  • We may suspend services where invoices remain unpaid beyond the agreed payment period

14. Indemnity

You indemnify and hold us harmless against any loss, damage, claim, or expense (including reasonable legal fees) arising from:

  • Inaccurate, incomplete, or misleading information supplied by you
  • Your breach of these Terms or any engagement letter
  • Your unlawful use of the Website

15. Termination

Either party may terminate an engagement on reasonable written notice, subject to the terms of the relevant engagement letter and our professional obligations. On termination:

  • You remain liable for fees and disbursements properly incurred up to the date of termination
  • We will, on request and subject to payment of any outstanding fees, return your records or transfer them to your nominated successor
  • Provisions of these Terms that by their nature are intended to survive termination (including confidentiality, limitation of liability, and indemnity) will continue to apply

16. Changes to these Terms

We may update these Terms from time to time. The most recent version will be available on our Website with the "Last updated" date clearly shown. Continued use of the Website or our services after a change constitutes acceptance of the updated Terms.

17. General

  • Severability: If any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full force and effect.
  • No waiver: Our failure to enforce any right under these Terms does not constitute a waiver of that right.
  • Entire agreement: These Terms, together with any applicable engagement letter and our Privacy Policy, constitute the entire agreement between you and us relating to the subject matter.

18. Governing law and jurisdiction

These Terms and any dispute arising from them are governed by the laws of the Republic of South Africa. The parties submit to the non-exclusive jurisdiction of the South African courts.

19. Contact

For any queries about these Terms, please contact:

UJS Accountants (Pty) Ltd
Email: info@ujs.co.za
Address: PostNet Suite 555, Private Bag X10, Elardus Park, 0047